To provide for administrative efficiencies in accepting and approving attendance of individuals (not groups) at Monthly Executive Committee Meetings, the Committee require the following:
1. The request to attend is to be submitted at least 7 days before the meeting. The request is to be emailed to firstname.lastname@example.org not to any one individual.
2. Details of the matter to be discussed must be included at the time of initial request and any written documents to be produced are to be submitted at time of seeking approval to attend – this will enable the Committee members to read, assess and research if needs be. It will further allow for the matter to be included on the agenda.
3. Acceptance or otherwise of the request will be provided to the applicant no later than 48 hours prior to the meeting.
4. Those members approved to attend will have their matter dealt with before the Committee meeting commences with a time limit of 10 minutes allocated. A resolution of the issue may not necessarily be forthcoming on the night. Once the matter has been raised and brief discussions held or matter dealt with, the member will be required to leave the meeting to allow for the Committee meeting to begin.
Mick Tuckey President